4-H and Youth

4-H Youth Development Volunteer Selection Process

Overview

The purposes of the WVU Extension Service 4-H Youth Development Program’s volunteer selection process are:

  • to provide a safe atmosphere for youths involved in Extension activities, and
  • to select and place qualified volunteers for 4-H youth activities.

This volunteer selection process was developed and implemented for the following reasons:

  • The WVU Extension Service should provide a safe environment for 4-H youths participating in its programs.
  • Recruitment, retention, and motivation of skilled volunteers often depend on the careful match of a volunteer to an appropriate educational role.
  • Adults who are building resumes for work or recognition need evidence that they were selected as a person appropriate to work directly with youths.
  • Courts are finding employers liable for negligent hiring of employees and volunteers.
  • Extensive media coverage has enhanced society’s awareness of child abuse. Because of the concerns surrounding this issue, most major youth-serving agencies have instituted selection processes.

The WVU Extension Service 4-H Youth Development Program’s process for selecting adult volunteers consists of the following:

  • an application form for 4-H youth development program volunteers
  • reference forms (sent by mail, email or used during phone or face-to-face interviews)
  • interview questions and report for agent or volunteer recruiter to use with volunteer applicant
  • check of the West Virginia State Police Sexual Predator Website
  • Yearly signed CODE OF CONDUCT

Information gathered during the process will be kept on file in the WVU Extension county office and used to:

  • establish a system of recruitment and selection of qualified volunteers for 4-H youth development programs
  • match volunteers to jobs needed
  • provide basic accurate information, including correct name and address, for each volunteer
  • identify areas for volunteer orientation and training
  • provide information that might be used to assist the volunteer; e.g., letters of reference, recommendations for awards, and recognition

Children On Campus Required Training

WVU is directing all faculty, staff, volunteers, etc. to adhere to West Virginia University Board of Governors Policy 49. This policy is to protect children (any person under the age of 18) on WVU’s premises or those involved in University sponsored programs at all geographic locations by providing guidance on reporting requirements for child abuse or neglect; providing guidelines for appropriate supervision of children; and ensuring that WVU and its divisional campuses comply with all federal and state laws and regulations regarding the employment of children.

All employees and volunteers working with children must take and complete an online quiz.

The link below goes to an online quiz.

http://www.classmarker.com/online-test/start/?quiz=jtf5399be221ab6d

Susan England-Lord, Extension Specialist Volunteer Management, will be coordinating all information for WV Volunteers with our Extension faculty.

This version of the quiz will grade the quiz, generate a certificate, and automatically email results directly to the provided email address.

It will be the responsibility of program directors and Administrators to make sure that everyone that falls under the policy, must be in compliance before working with children. In addition, please review screening program staff members. “All adults who have direct contact, i.e., those responsible for the care, supervision, guidance, or control of a child, with visiting children be subject to an adequate and timely background check.
  • Employees, faculty and staff – screening with be conducted every three years;
  • Volunteers or any other non-employee – screening will be conducted annually

Other Supporting Documents

Volunteer Code of Conduct – required each year
Vetted Volunteer Application – fillable
Event Volunteer Application – fillable